The three C's: Communication, Clarity, and Chaos. The first two are things that you want to see in order to avoid the third. I recently experienced a mix or the lack thereof of all three of these as I was part of putting on an event as an outreach and a way to build relationships with a predominately spanish speaking community near where I live.
My missional community (small group) expressed interest in jumping on board with what they call "Project 58" (I am voting to change the Project part of the name) to see what it is all about. By the way, the 58 comes from Isaiah 58: http://www.esvbible.org/search/Isaiah+58/. I designated this role to one of the guys in my missional community who did a phenomenal job. But what unfolded was a lack of communication, clarity, and turned into a bit of chaos.
Our group quickly became the front runner throwing the event with a ten day notice as we partnered with four other groups. This was the first issue as we had expressed interest, but knew that for this particular event only a few of our people could be committed. In other words we should have never been in charge.
Next there was a lack of clarity as to what exactly we were doing collectively as a larger group, which is also a lack of communication. I sensed that all of this would be evident on the day of the event and I was... right. It is not that I wanted to see a bit of chaos, but it happened. People weren't sure why we were there, where they were supposed to be, and all of the necessary materials/items were not there.
Eventually we got our feet on the ground and made the event work, but we also got rained out in a sense. In some ways one could look at this event and consider it a failure, but we/I did not because of the relationship that my larger body of believers has with each other and our love to see our community reached.
We had a debrief on Project 58 last night and it went great as we were able to express some of the positives, negatives, frustrations, and lessons learned. This could have easily turned into a finger pointing meeting, but instead it turned into the people of God casting a vision and mission over this part of our city.
We now collectively understand that it is not about an event, but it is about building relationships with these people on a daily basis where we model the life of Jesus and live amongst the people, blessing the people, and making disciples amongst these people. We are now working on a mission statement and I do not know if this is what it will be, but in a sense it is that Project 58 exists to see every family and every household in these communities transformed by the gospel and discipled in the next five years.
I would like to leave you with Jeremiah 29:5-7 as this is what I see capturing the vision for this community.
 Build houses and live in them; plant gardens and eat their produce.  Take wives and have sons and daughters; take wives for your sons, and give your daughters in marriage, that they may bear sons and daughters; multiply there, and do not decrease.  But seek the welfare of the city where I have sent you into exile, and pray to the LORD on its behalf, for in its welfare you will find your welfare.
(Jeremiah 29:5-7 ESV)